At the start of the training year, interns are given a set of written program expectations and an orientation to program resources and staff. Each intern also does a self assessment to define strengths and identify areas in which he or she wants to develop additional skills. In consultation with members of the internship administration, the intern then develops an individualized training plan that includes electives to be completed in the coming year; that plan is finalized by the Director of Training and shared with the student's home graduate program. The interns are also given a statement of policies and procedures that outlines steps to be followed if an intern does not fulfill program requirements. Throughout the year, evaluation and feedback occur continuously through both formal and informal channels. Twice during the year, supervisors conduct formal written evaluations of each intern's work. At the end of the year, interns are asked to evaluate their supervisors as well as the training program. Student suggestions are incorporated into program changes for following years.
Policies and Procedures Governing Intern Performance Evaluation, Feedback, and Advisement
- Informal mutual evaluation and feedback is an on-going process that occurs in the context of individual and group supervision. The Core Training Committee and all supervisors are available, whenever needed, to discuss issues related to intern evaluation and advisement.
- Initial Assessment and Plan:
- Interns complete a self-evaluation by mid-July. (see Evaluation in Orientation Manual)
- An assessment of the intern's formal testing skills begin in July or as appropriate clients who can be videotaped are identified.
- Interns prepare a proposed training plan for the year, outlining their elective rotations.
- Interns meet with the Director or Assistant Director of Training in late July or the first week of August to review their self-evaluations and training plans. The plans are modified as necessary, and then approved. Copies of the plans are sent to the graduate training director.
- Copies of the intern's self-evaluation and application materials (cv's, writing samples, list of tests administered and interpreted), as appropriate, are distributed to the intern's supervisors. These are used by supervisors in their supervisory work with interns.
- First Quarter Review:
- Supervisors meet monthly to review interns' progress.
- Any difficulties noted are discussed with interns during individual supervision.
- By the middle of the fall semester rotations (typically mid-late October), the supervisor of each rotation provides qualitative, formative feedback to the intern using the Evaluation Form. If significant problems are noted, an adjustment to the training plan may be made. Interns are given the opportunity to write a written response, particularly if any discrepancies are noted. More serious problems are addressed through due process procedures (see Due Process and Grievance Procedures for Interns in Orientation Manua link).
- Mid-Year Review:
- Formal written evaluations (see Evaluation in Orientation Manual link) are prepared and reviewed with each intern by each supervisor in December or early January. Interns are given the opportunity to write a written response, particularly if any discrepancies are noted.
- Interns complete self-evaluations in December or early January.
- The Director and/or Assistant Director of Training meets with each intern individually to review the intern's self-evaluation, the supervisor evaluations, and the status of the training experience. Interns are encouraged to give feedback about the program as well. The intern's goals for the remainder of the training year are discussed and adjusted, as necessary.
- A letter is sent to the graduate training director informing that individual of the student's progress.
- Third Quarter Review:
- Interns who begin new experiences in January have a written review with new supervisors by late March to give formative feedback as to progress and identify any problem areas. Interns are given the opportunity to write a written response, particularly if any discrepancies are noted.
- Supervisors continue to meet monthly throughout the year and discuss student progress.
- Again, adjustments in the training plan are made as needed.
- Final Review:
- Formal written evaluations are prepared and reviewed with each intern by each supervisor in late May/early June. Interns are given the opportunity to write a written response, particularly if any discrepancies are noted.
- Interns complete self-evaluations by late May/early June.
- The Director of Training reviews all the evaluation materials (supervisors' evaluations, self-evaluation, feedback from mock orals, report of research project, report of educational experience) and prepares a final narrative, summarizing the intern's experience and evaluating the intern's performance.
- The Director and Assistant Director of Training meet with each intern individually in June to review the final narrative and the data on which it is based. The final narrative is signed by the student and sent to the graduate training director.